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Who is liable under the Equality Act

Companies, public authorities any anyone else are normally liable for actions of their employees, or other agents. Furthermore, individuals involved in discriminating against or harassing someone are often personally liable. This page outlines the rules. There is also guidance on the EHRC website: When your employer is responsible for what other people do.

Note: this page covers the Equality Act 2010 position from 1st October 2010. See also pre-Equality Act position and Which Act applies: Equality Act or DDA?

Liability of employer

An employer is liable for an act of an employee which is done 'in the course of employment', even if the employer did not know about it or approve of it (EqA s.109).

The employer has a defence if it proves that it took such steps as were reasonably practicable to prevent the employee doing the thing, or doing anything of that description (EqA s.109(4), examples in Employment Code para 10.50-10.52). Even where the employer has this defence, the employee can still be personally liable - see next sub-heading.

Browne v John Edward Crowther Ltd (2002), Employment Tribunal
A dyehouse worker suffered ongoing abuse from colleagues related to his stammer. They often laughed and pulled faces at him (he sometimes contorted his face trying to get words out). They made grunting sounds when he was in the vicinity. The managers were aware of this abuse. For example, the assistant manager heard an operative say, "why don't you do us all a favour and f**k off you stuttering twat." Also, the tribunal accepted that the behaviour of the operatives had been brought to the attention of the manager. The tribunal held the employer was liable for discrimination.
Nowadays the employer would be liable for harassment; at the time there was no separate claim for harassment. Also, even if the employer did not know of the harassment, it could still be liable unless it proved it took such steps as were reasonably practicable to prevent harassment.

Agents

The employer is also liable for agents acting with its authority, e.g. recruitment consultants, even if the employer did not know about it or approve of it (EqA s.109(2)). However, this has been interpreted in a relatively narrow way:

Ministry of Defence v Kemeh (link to bailii.org), Court of Appeal, 2014
The claimant was a black person who worked as a chef in the army, at the Falklands garrison. He asked a butcher there for chicken pieces to make soup for a large number of soldiers. She gave him only 2 pieces, and when he queried this she made a racially discriminatory remark. The butcher was employed by a subcontractor (Sodexho). The army was held not liable for this. The Court of Appeal said the common law concept of agency should apply. This did not mean the agent must have power to alter legal relations, eg an estate agent could be an agent. However, it was not appropriate to describe as an agent someone who is employed by a contractor (Sodexho) simply on the grounds that he or she performs work for the benefit of a third party employer (the army).

The court recognised there was a real risk this could leave the claimant without a remedy under the EqA. He would not have an employment claim against Sodexho. This was a gap in the legislation Parliament might wish to consider. The court raised the possibility, without deciding it, that the claimant might have a claim against Sodexho as a provider of services, albeit the claim would be in the County Court.
My note: s.31(5) EqA will sometimes help a claim that someone providing services to employees is within the service provider provisions of the EqA.

Outside work

As regards discrimination against employees (this is not relevant to discrimination against customers or students for example), the employer can also be liable for discrimination and harassment at work-related events outside the workplace, as these may still be 'in the course of employment'. The Employment Code, para 10.46 says:

"The phrase 'in the course of employment' has a wide meaning: it includes acts in the workplace and may also extend to circumstances outside such as work-related social functions or business trips abroad. For example, an employer could be liable for an act of discrimination which took place during a social event organised by the employer, such as an after-work drinks party."

The Employment Code, para 17.65 says that prohibited conduct 'in the course of employment' "may extend to discrimination and harassment occurring away from work premises or outside normal working hours where there is sufficient connection with work - for example, at team building days, social events to which all workers are invited, business trips or client events."

Claiming against employee and others involved

Employees and agents for whom the employer is liable (see previous heading) are also personally liable themselves. This is so even if the employer has the defence of having done whatever is reasonably practicable to stop discrimination. (EqA s.110(1)(2))

From Employment Code para 10.55
A line manager fails to make reasonable adjustments for a machine operator with multiple sclerosis, even though the machine operator has made the line manager aware that he needs various adjustments. The line manager is not aware that she has acted unlawfully because she failed to attend equality and diversity training, provided by her employer. The line manager could be liable personally for her actions as her employer's action, in providing training, could be enough to meet the statutory defence.

The same applies to claims relating to provision of services, or associations:

From Services Code para 12.34
A black associate member of a former servicemen's club finds that bar staff make inappropriate and offensive comments related to his race. Unless the club takes all reasonable steps to tackle this behaviour, the associate member would have a claim for harassment related to his race against the club. He will also be able to make a claim against the employees.

Under s.110 It is therefore generally possible to bring any proceedings against the employee(s) involved as well as the employer, e.g. in case the employer manages to avoid liability under s.109(4). Bringing proceedings against a relevant individual as well as the person's employer can also be useful in order to have that individual attend the hearing.

A tribunal may sometimes award larger compensation against the liable individual than against the employer. Lesbian police officer wins homophobic abuse case (link to BBC) 4/4/11, reports a case in which the individual was ordered to pay £7,500, while her former employers were ordered to pay £2,500.

It is also unlawful to knowingly help another to do something contravening the workplace (or most other) provisions of the Equality Act (EqA s.112, Employment Code from para 9.25).

Defence for employees etc

For employees/agents, and also for people 'helping', there is a defence if the person reasonably relied on a statement that the act does not contravene the Equality Act. It is a criminal offence for the employer/principal (or person being aided) to knowingly or recklessly make such a statement which is false or misleading in a material respect. (EqA s.110(3)(4), s.112(2)(3))

Apportionment of liability

Where more than one person is liable for compensation, the claimant will not normally be concerned with any issues how of liability is apportioned between them. On current case law, those found liable will usually be jointly and severally liable. This means that the claimant can recover the whole amount of compensation (once) from anyone held liable. There may be fairly exceptional cases - probably where the damage is 'divisible' - where the tribunal decides that those responsible should only be liable to the claimant for a part each. See Hackney v Sivanandan, EAT (link to bailii.org), upheld by Court of Appeal (bailii.org) in January 2013, and Bungay v Saini (link to bailii.org), July 2011.

What if one party held liable pays the whole of the compensation to the claimant, but feels he should be reimbursed - at least in part - by another person who is also liable? This was discussed to some extent by the Court of Appeal in Brennan v Sunderland City Council (link to bailii.org), 2012. As regards apportionment of liability as between service providers who are jointly and severally liable to the claimant, see my comment at the end of Ross v Ryanair.

Instructions and pressure

It can be unlawful to "instruct", "cause", or "induce" someone else to breach the Equality Act, or attempt to do so. The recipient of the instruction or the intended victim can claim, whether or not the instruction is carried out, provided the recipient or intended victim suffers a detriment as a result. (EqA s.111, Employment Code from para 9.16)

The person giving the instruction must be in a relationship with the recipient of the instruction etc in which discrimination etc is prohibited - for example a manager putting pressure on another staff member.

From Employment Code para 9:18:
The managing partner of an accountancy firm is aware that the head of the administrative team is planning to engage a senior receptionist with a physical disability. The managing partner does not issue any direct instruction but suggests to the head of administration that to do this would reflect poorly on his judgement and so affect his future with the firm. This is likely to amount to causing or attempting to cause the head of administration to act unlawfully.

From Employment Code para 9:23:
In the example in paragraph 9.18, if the head of administration were to experience a detriment as a result of the managing partner's actions, he would be entitled to a remedy against the managing partner. The disabled candidate is also entitled to a remedy if she suffers a detriment as a result of the managing partner's actions.

These provisions do not affect the fact that the person who discriminates is liable under the Equality Act. Rather, these provisions add a further claim against someone giving instructions etc.

Failure to carry out instructions etc - discrimination by association

A person should be able to claim for direct discrimination or harassment if this results from their refusal to comply with instructions to discriminate etc. The argument is that the discrimination or harassment is 'because of' or 'related to' a disability, albeit someone else's. See Going wider than discrimination by association.

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Last updated 2nd January, 2011 (part update January 2013)